The City of the Village of Douglas Council Proposed Minutes

AGENDA
THE CITY OF THE VILLAGE OF DOUGLAS
REGULAR MEETING OF THE CITY COUNCIL
MONDAY, NOVEMBER 17, 2008
DOUGLAS CITY HALL COUNCIL ROOM
86 W. CENTER STREET, DOUGLAS, MI
7:00 PM

1. Call to Order - Mayor
2. Roll Call - City Clerk
3. Pledge of Allegiance - Mayor
4. Changes/Additions/Deletions to Agenda
Motion to Approve the Agenda for November 17, 2008 as presented (or as may be amended by Council) - Roll Call
5. Approval of Minutes
A. Committee of the Whole Meeting of City Council of November 10, 2008 - Voice Vote
B. Regular Meeting Minutes of City Council of November 10, 2008 - Voice Vote
C. Closed Session Meeting Minutes of City Council of November 10, 2008 - Voice Vote

6. Appointments/Resignations
A. Motion to Accept the Resignation of Dan Esterline from the Downtown Development Authority (DDA) Board - Voice Vote

7. Proclamations/Awards
A. Proclamation of Appreciation Presented to Jane Mayer for Dutifully Serving the Citizens of the City of the Village of Douglas in Various Capacities, including City Councilperson, since 2004
B. Proclamation of Appreciation Presented to Robert Moore for Dutifully Serving the Citizens of the City of the Village of Douglas in Various Capacities, including City Councilperson, since 2006

8. Public Communications (Limit of 3 minutes for comments regarding agenda items)
Verbal:
A. Mr. Terry Burns; Allegan County Commissioner, District One
Written:
A. Tri-Community Joint Planning Committee “Annual Report for June 2007 - June 2008”
B. Tri-Community Joint Planning Committee DRAFT Minutes; November 11, 2008
C. Public Notice; “DRAFT Zoning Ordinance” Open House, Wednesday, November 19, 2008, Douglas City Hall, 3:00 - 5:00 PM & 6:00 - 8:00 PM
D. “Saugalous?” - Article from November 10, 2008 Issue of MiBiz

9. Unfinished Business
None scheduled
10. New Business
A. Motion to Adopt Resolution No. 80-2008 Establishing a Four-way Stop at the Intersection of Westshore and Hamilton Streets in the City of the Village of Douglas - Roll Call
B. Motion to Adopt Resolution No. 81-2008 Establishing a Three-way Stop at the Intersection of Westshore Street and St. Peters Drive in the City of the Village of Douglas - Roll Call
C. Motion to Adopt Resolution No. 82-2008 Approving the Purchase of a 2009 Ford Crown Victoria for the Police Department through a Cooperative Purchasing Program - Roll Call
D. Motion to Adopt Resolution No. 83-2008 Amending the Budget of the 2008/2009 General Appropriations Act - Roll Call
E. PUBLIC HEARING: Proposed West Shore Cottages Development. The Proposed Project would be developed on the Existing West Shore Golf Club Property, Located Generally along the North Side of Center Street and the West Side of Ferry Street. The Proposed Project Provides for Construction of a Pool House, Swimming Pool, Tennis Court, Private Roads and 125 Dwelling Units. The Dwelling Mix would consist of Nine (9) Three-Unit Buildings and Ninety-Eight (98) Single Family Units. The Existing 18-Hole Public Golf Course would be reduced to a 9-Hole Public Golf Course.
1. Declare Public Hearing Open
2. Written Comments Received
a) Letter from Ms. Janet Lugers, 288 McVea Drive, Received November 10, 2008
b) Letter from Ms. Trisha Doolan, 749 Golfview Drive, Received November 10, 2008
c) Letter from Ms. Patricia Drewitz; President, Tower Harbor Marina Condominium Association, dated November 7, 2008
d) Letter from Mr. David C. Molenaar, 730 Golfview Drive, Received November 11, 2008
e) Two (2) Email Communications dated November 12, 2008 from Mr. Michael Tischleder, 811 Golfview Drive
f) Letter and other Documents Identifying Various Concerns Relating to the Proposed West Shore Cottages Development Received from Ms. Janet Lugers, 288 McVea Drive, on November 13, 2008
3. Petitioner Presentation
4. Audience Comments (limit of 3 minutes)
5. Public Hearing Declared Closed

Questions, Comments and Discussion by Mayor and City Councilpersons

Agenda Materials Distributed Regarding Item “E” Include:
1. Notice of Public Hearing
2. Fleis & Vanden Brink “Engineering Review of the West Shore Cottages Development with Respect to Golfview and McVea Streets and Utilities” dated January 25, 2008 (this written communication was referenced in Mr. Steve Bishopā€™s letter dated October 1, 2008 that was distributed to the City Council in the November 10, 2008 agenda packet; it was inadvertently not attached to the October 1, 2008 letter)
3. DRAFT Development Agreement dated November 11, 2008 (this is a DRAFT document that continues to undergo amendments)
4. DRAFT Conservation Easement
5. Written Email Communication dated November 14, 2008, Prepared by Mr. Larry Nix, Williams & Works, to City Manager Kowal in Response to Questions/Concerns Raised by Mr. Michael Tischleder, 811 Golfview Drive

11. Staff Reports
A. Building/Planning/Zoning/Enforcement
B. Finance/Budget
1. Revenue/Expenditure Budget Summary Report for the Period of 07/01/2008 to 10/31/2008
2. Investment Schedule as of 10/31/2008
3. Wire Transfer/ACH Payment Summary for the Month Ended October 31, 2008
12. Committee Reports
A. Planning Commission
B. Community Recreation Advisory Board

13. Council Comments

14. Mayorā€™s Report/Comments

15. Approval of Invoices
A. Approval of Invoices dated 11/14/2008 in the amount of $31,354.68 - Roll Call

16. Managerā€™s Report

17. Hear from the Audience (Limit of 3 minutes for general comments)

18. Adjournment

Please Note - The City of the Village of Douglas is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or the facilities, are requested to contact Jean E. Neve, City Clerk (269-857-1438) promptly to allow the City of the Village of Douglas to make reasonable accommodations for those persons.

CITY OF THE VILLAGE OF DOUGLAS
ALLEGAN COUNTY, MICHIGAN
POSTED THIS 14TH DAY OF NOVEMBER, 2008