CITY OF THE VILLAGE OF DOUGLAS
CITY COUNCIL MEETING
NOVEMBER 19, 2007
DOUGLAS CITY HALL - 7:00 PM

1. Call to Order: Mayor Balmer called the meeting to order at 7:16 PM
2. Roll Call: Present- Bailey, Balmer, Hoexter Harvath, Mayer, Moore, Waddell. Absent- None
Also present- David Kowal, City Manager
3. Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Balmer.
4. Organizational Meeting of Council: Selection of Mayor and Mayor Pro-Tem
In accordance with Section 3.6 of the Douglas City Charter, the Council shall hold its
Organizational Meeting at the first regular meeting following the annual election of its
members. At this time the Council shall elect a Mayor and Mayor Pro-Tem from it members.
Mayor Balmer turned the meeting over to the City Manager to conduct the election of Mayor
and Mayor Pro-Tem. Motion by Mayer/2nd Hoexter to elect Balmer as Mayor. Roll Call
Vote: Yes/ Bailey, Hoexter, Harvath, Mayer, Moore, Waddell. No/ none. Abstain/Balmer. Motion
carried unanimously. Motion by Mayer/2nd Moore to elect Waddell as Mayor Pro-Tem. Roll
Call Vote: Yes/Bailey, Hoexter, Harvath, Mayer, Moore, Balmer. No/ none. Abstain/Waddell.
Motion carried unanimously.
5. Changes/Additions/Deletions to Agenda: Addition to the agenda - Agenda Item 11-B Budget Amendment dated November 11, 2007.
Agenda Item 11-F Discussion and possible action on delinquent water/sewer bills.
Motion by Mayer/2nd Hoexter that Council accepts and approve the agenda as amended. Motion carried unanimously.
6. Approval of Minutes:
A. Committee of the Whole Meeting of November 5, 2007-
B. Council Minutes of November 5, 2007-
Motion by Moore/2nd Bailey to accept and approve the minutes from the November 5, 2007 Council meeting and the November 5, 2007 Committee of the Whole Meeting as presented. Motion carried unanimously.
7. Appointments/Resignations:
A. Letter of Resignation from Dick Waskin dated November 7, 2007, from the Douglas
Downtown Development Authority (DDA) Board -
Mayor Balmer noted for the record that the letter was received, Thanking Mr. Waskin for his
time served on the DDA.
8. Proclamations/Awards:
A. Proclamation of Appreciation and Recognition presented to Dr. John Blair for dutifully
Serving the Citizens of the City of the Village of Douglas in an Exemplary Manner Since 1995
as a Saugatuck-Douglas District Library Board Trustee.
The City Manager called upon Dr. Blair, Mayor Balmer read the proclamation into the record.
9. Public Communications: (Limit of three minutes for comments regarding agenda items)
Terry Burns; Allegan County Commissioner, District One - The City Manager informed
Council that Mr. Burns would not be able to attend the meeting.
Deb Quade- Applied for the Library Board position stating she would be honored to serve.
Jane Mayer - Dismissed herself as an applicant for the Library Board.
D. Dine/ 314 Water St. - Thanked the Council and requested they look into the issue of speeding.
Written:
A. Letter from Martha Boetcher, Library Director, to Douglas City Council dated Oct. 31, 2007
Re: Appointment of City of Douglas Representative to Library Board of Trustees
B. Public Notice; RE: District Library Board Trustee Vacancy
C. Application form Jane Mayer to Serve as District Library Board Trustee
D. Application from Debra Quade to Serve as District Library Board Trustee
E. News Release fro Board of County Road Commissioners of Allegan County; RE: Closure
of 58th Street Bridge over the Kalamazoo River
F. Certificates of Appreciation from the Stonewall Democrats of Saugatuck-Douglas to the
City of the Village of Douglas for Adopting its Historic Civil Rights Ordinance in 1995 and for
Publicly displaying the Rainbow Banners along Center Street in 2007
G. Public notice of the Joint Meeting of the Councils of the City of the Village of Douglas & the
City of Saugatuck; RE: Presentation of the Kalamazoo Master Plan Technical Report.
City Manager Kowal stated that the meeting has been scheduled for Tuesday, November 20th
from 7 PM to 9 PM.
Mayor Balmer noted for the record that two certificates of recognition from the Stonewall
Democrats.
10. Unfinished Business: None
11. New Business:
A. Presentation by City Labor Attorney, Doug Callander of the Law Firm of Kries, Enderle,
Callander & Hudgins, of Proposed Labor Agreement between the City of the Village of
Douglas and the Police Officers Labor Council - Turned over to the City Mngr. for report.
Council received the Administrative review. Mr. Callander presented a brief analysis of the
Changes to CBA as agreed upon by the Police and the City during the bargaining process.
Several Council members stated they were please with the work that Mr. Callander has done.
B. Motion to Adopt Resolution NO. 65-2007 Approving a Labor Agreement between the City of
The Village of Douglas and the Police Officers Labor Council.
Motion by Mayer/2nd Waddell to tentatively approve Resolution 65-2007, a Resolution
Approving a Labor Agreement between the City of the Village of Douglas and the Police Officers
Labor Council, subject to the terms presented this evening by the Police Union. Roll Call Vote:
Yes/ Bailey, Balmer, Hoexter, Harvath, Mayer, Moore, Waddell. No/none. Motion carried
Unanimously.
Chief Giles stated he was pleased with the work that had been accomplished. Manager Kowal
Stated that the agreement was the best that could be negotiated, however what has not been
reflected was the time that he and Mr. Rett (City Treasurer) had into the contract. Would like
the Council to consider the feasibility of creating a Police District as a means of equitably sharing
the cost of the Dept. with Saugatuck. Council members shared Mr. Kowal’s concerns of cost sharing with the City of Saugatuck and would also like to look at the Township as well.
C. Motion to Adopt Resolution No. 66-2007 approving the City of the Village of Douglas
Automated Clearing House and Electronic Transfer Policy.
Council received the Administrative report from Mr. Rett, City Treasurer. Motion by Mayer/2nd by Waddell to adopt Resolution No. 66-2007 approving the City of the Village of Douglas Automated Clearing House and Electronic Transfer Policy. Roll Call Vote: Yes/Bailey, Balmer, Hoexter, Harvath, Mayer, Moore, Waddell. No/none. Motion carried unanimously.
D. Motion to Adopt Resolution No. 67-2007 appointing an Ad Hoc Committee to make
Recommendations to City Council and oversee implementation of the Beery Field and
Wade’s Bayou Park Concept Plan of the City of the Village of Douglas
Motion by Hoexter/2nd Waddell to adopt Resolution No. 67-2007 appointing an Ad Hoc
Committee to make recommendations to City Council and oversee implementation of the Beery
Field and Wade’s Bayou Park Concept Plan of the City of the Village of Douglas.
Discussion was held on which plan the resolution was to reflect, Kowal stated that the plans are
those previously viewed by Council. Council member Mayer would like to see a representative
from the general public on the Committee.
Motion was amended to include the addition of a citizen at large.
Roll Call Vote: Yes/Bailey, Balmer, Hoexter, Harvath, Mayer, Moore, Waddell. No/none. Motion
carried unanimously.
E. 2008 Budget Adjustment Schedule -
City Manager Kowal proposed an adjusted budget addition of funds for the Building & Grounds, Police, and Highway & Streets. The proposed addition of $2,800 is to cover Christmas Décor. Motion by Moore/2nd Waddell to authorize the proposed budget adjustments of 11/19/2007 [2008 Budget Adjustment Schedule #1] in the amount of $2,800. Roll Call Vote: Yes/ Bailey, Balmer, Hoexter, Harvath, Mayer, Moore, Waddell. No/none. Motion carried unanimously.
F. Delinquent Water Bills added to the Winter Tax Bills
Motion by Mayer/2nd Harvath to authorize the City Treasurer to add the delinquent
Water/Sewer bills (6 parcels) to the Winter Tax Roll. Roll Call Vote: Yes/ Bailey, Balmer, Hoexter,
Harvath, Mayer, Moore Waddell. No/none. Motion carried unanimously.

12. Staff Reports
A. Building/Planning/Zoning/Enforcement
1. Letter from City Manager to Driesenga & Associates, Inc. dated November 7, 2007;
Re: West Shore Cottages Plot Plan and November 28th, 2007 Public Hearing
City Manager presented the Administrative report to the Council members.
2. Letter from City Manager to Nederveld dated November 6, 2007; RE: Rejection of
Boardwalk at Swing Bridge Plot Plan
City Manager presented the Administrative report to the Council members.
B. Finance/Budget
1. Narrative Report from City Treasurer -
2. Revenue/Expenditure Report for the Month ended October 31, 2007
3. Cash Balances Report for the Month ended October 31, 2007
Council received the Administrative review from Mr. Rett, City Treasurer. Moore questioned if
any money has been set aside for the Bridge.

13. Committee Reports
A. Zoning Ordinance Ad Hoc Committee- Waddell stated there is a forward movement with good input being collected.
B. Planning Commission- no report
C. Community Recreation- no report
D. Police Commission- Hoexter reported that police are doing hostage training with the schools, discussion about a 911 phone, discussion on a monitoring system for questioning, files are being disposed of, lock down drills were occurred, state police are off from 2-7 am.
Chief Giles addressed questions from the council.
E. Kalamazoo Lake Sewer & Water Authority (KLSWA) - Moore presented the report, budget is being conducted, and surcharge removal 5.14 to 1.03, and rate study will be conducted.

14. Council Comments: Bailey commented on the great open house held in Downtown Douglas on Saturday night, questioned if Max has enough cold patches on hand. Moore questioned the banner ordinance discussed last year. Mayer welcomed Mr. Harvath to the table. Waddell requested the newest members of Council receive the police study, and would like to see a Volunteer application on the City web site. Requests she is allowed to step down from the joint Planning Committee. Hoexter congratulates the newly elected Mayor & Mayor Pro Tem and welcomed Greg Harvath to the Council.
15. Mayor’s Report/Comments: Mayor Balmer will review the Committee appointments.
16. Approval of Invoices: Motion by Moore/2nd Mayer to approve Account Payable in the amount
of $66,142.40. Motion carried unanimously.
17. Manager’s Report: The City has placed an Ad with the MML for a full time Zoning Administrator.
City Manager Kowal stated he was extremely pleased with Mr. Ryan Kilpatrick’s work however
he is only available two day per week. Other issues reported on were the resignation of a DPW
member and the hiring of a DPW member. A tree in front of the Old School House will be
removed and replaced.
18. Hear from the Audience (Limit three minutes for general comments)

19. Adjournment: Motion by Mayer/2nd Waddell to adjourn. Motion carried unanimously. Meeting adjourned at 9:48 PM

Please Note - The City of the Village of Douglas is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow
them to observe and/or participate in this meeting, or who have questions regarding the accessibility of this meeting or
Village of Douglas to make reasonable accommodations for those persons.

CITY OF THE VILLAGE OF DOUGLAS
ALLEGAN COUNTY, MICHIGAN
NOVEMBER 16, 2007