Village of Douglas Council Proposed Minutes

THE CITY OF THE VILLAGE OF DOUGLAS
MEETING OF THE CITY COUNCIL
MINUTES
Monday, October 6, 2008
7:00 p.m.

1. Call to Order
The meeting was called to order at 7:00 p.m. by Mayor Balmer

2. Roll Call
Members Present: Bailey, Balmer, Harvath, Hoexter, Mayer, Moore, Waddell
Absent: None
Also Present: Clerk Neve

3. Pledge of Allegiance - Mayor

4. Changes/Additions/Deletions to Agenda
Addition of agenda item #18/Closed session with Attorney Andy Mulder to discuss pending litigation.
Motion by Mayer with support by Bailey to approve the agenda as amended. Motion carried unanimously by roll call vote.

5. Approval of Minutes
A. Committee of the Whole Meeting of City Council of September 15, 2008
Motion by Waddell with support from Mayer to approve meeting minutes from September 15, 2008 City Council Committee of the Whole as presented. Motion carried.
B. Regular Meeting of City Council of September 15, 2008
Motion by Waddell with support from Mayer to approve meeting minutes from September 15, 2008 City Council Regular Meeting as amended. Motion carried.
C. Closed Session of City Council of September 15, 2008
Motion by Waddell with support from Hoexter to approve the September 15, 2008 City Council Closed Session meeting minutes as presented. Motion carried.
D. Special Meeting of City Council of September 16, 2008
Motion by Waddell with support from Mayer to approve the September 16, 2008 City Council Special Meeting minutes as presented. Motion carried.
E. Closed Session of City Council of September 16, 2008
Motion by Waddell with support from Hoexter to approve the September 16, 2008 City Council Closed Session meeting minutes as presented. Motion carried.

6. Appointments /Resignations
None scheduled

7. Proclamations/Awards
None scheduled

8. Public Communications (Limit of three minutes for comments regarding
agenda items)
A. Verbal:
1). Request by Mr. Frederick E. Royce III for Partial Reimbursement
Costs Incurred Improving a Public Alleyway.

B. Written:
1. Michigan State Police New Release dated September 16, 2008 RE:
Allegan County Focus Investigation Team (of which Saugatuck-Douglas Police Department is a member) Solving of a 1993 Cold
Case Homicide. Chief Giles spoke to council and members of the audience.
2. Public Notice from Allegan County Board of Commissioners RE:
Allegan County Commission on Aging Membership Openings
3. “Thank You” Note and Copy of Letter to the Editor from Ms. Ginger Wilkinson RE: Assistance and Cooperation Provided by
City Clerk and Department of Public Works Staff with the Recent
“Kidstuff” Events on August 21, 2008
4. Letter from Mr. R.G. Poetsch dated September 19, 2008 RE: Summary of Interurban Transit Authority Board Meeting of September 16, 2008
5. Minutes from the Regular Meeting of August 11 and Workshop Meeting of August 25, 2008 of the Saugatuck Township Fire District Board are Available in the Office of the City Clerk
6. Allegan County Sheriffā€™s Office 2007 Citizen Satisfaction Survey Results
7. Letter to Allegan County Seniors dated September 29, 2008 RE: Senior Millage
Written communications noted as received and filed.

9. Unfinished Business
None Scheduled

10. New Business
A. Motion to Adopt Resolution No. 71-2008 Approving Transfer of Ownership of 2008 Resort Class “C” Licensed Business [MCL 436.1531(2)], Located in Escrow at 82 NW Ionia, Grand Rapids, MI 49503, Kent County, From Wiersum Family Restaurant, Inc., to Off Center at Eight, LLC; and Transfer Location (Governmental Unit) to 8 Center Street, Douglas, MI 49406, Allegan County.
A letter received from Ben Wenninger was read into the minutes, Chief
Giles reported that he has found no problems with the property. Members of the council addressed the license study and security for the community.

Motion by Hoexter with support from Bailey to approve adoption of Resolution No. 70-2008 transferring ownership of liquor license to Off Center at Eight. Motion carried unanimously by roll call vote.

B. Motion to Adopt Resolution No. 72-2008 Amending the Budget of the 2008/2009 General Appropriations Act.
Moore requested information on which transfers were being made and where they would be transferred from.

Motion by Hoexter with support from Bailey to adopt Resolution No. 71-2008 approving amendments to the budget of the 1008/2009 General Appropriations Act. Motion carried unanimously by roll call vote.

C. Motion Authorizing Staff to proceed with the Purchase of Building Security System as proposed by Eagle Security at the City Hall and Department of Public Works Buildings and to prepare a Resolution Authorizing a Budget Amendment to Appropriate Funds to Enable the Purchase.

Motion by Waddell with support from Mayer to approve purchase of security systems at the City Hall and DPW Buildings and prepare resolution authorizing budget amendment. Motion carried 6-1 (Waddell casting a no vote) by roll call vote.

D. Motion Appointing as Election Inspectors for the November 4, 2008 Election the Following Persons: Pam Aalderink, Linda Anderson, Dorothy Demerest, Suzanne Dixon, Greg Harvath, Martha Hoexter, Louise Pattison, Walter Pattison, Tarue Pullen, Donna St. Andre, Alexa Urquhart, Renee Waddell, Susie Wicks.
Jane Mayer will be added as an election worker.
Motion by Bailey with support from Mayer to approve Election Inspectors for the November 4, 2008 General Election. Motion carried 6-1 (Waddell casting a no vote).

11. Staff Reports
A. Building/Planning/Zoning/Enforcement
1. Letter from Ryan Kilpatrick, Planning & Zoning Consultant, to
Mr. Richard Luckow & Ms. Eileen Boone, dated September 16,
2008 RE: Notice to Abate Zoning Ordinance Violation

12. Committee Reports
A. Planning Commission - No Report
B. Community Recreation Advisory Board - Bailey reported that there will
be no casino night, instead there will be a poker night which will be held
in Holland. Waddell questioned why people were being drawn away from
the area. Bailey will share her concern with the organizers.
C. Kalamazoo Lake Sewer & Water Authority (KLSWA) - No Report
D. Park Improvements Implementation Ad Hoc Committee - No Report

13. Council Comments
Council members applauded the success of Oktoberfest, the volunteerism that was
witnessed and reported on the positive feedback that they had received. Bailey
reported that the MML conference was educational.

14. Mayorā€™s Report/Comments
Mayor Balmer reported that Oktoberfest netted an estimated $9,000. 00 and that
the DPW crew had begun some work on Beery Field. Overall the results of the
event was a huge success.

15. Approval of Invoices
A. Consideration of Approval of Invoices dated 10/2/2008 in the
amount of $112,305.77.
Motion by Waddell with support from Bailey to approve invoices dated 10/2/2008 totaling $112,305.77. Motion carried unanimously by roll call vote.
B. Consideration of Approval of Payroll for the Month Ended September 30,
2008 in the amount of $64,949.03.
Motion by Waddell with support from Hoexter to approve payroll in the
amount of $64,949.03. Motion carried unanimously.

16. Managerā€™s Report
Clerk Neve reported on the upcoming election deadlines.

17. Hear from the Audience (Limit three minutes for general comments)
Kevin Cronin addressed the council regarding his upcoming run for Circuit Court
Judge. He has experience in Family Law, Township Services, and has been a
foster parent. Campaign literature was circulated.

18. Closed Session
At 8:55 p.m. a motion was made to enter into closed session.
Motion by Bailey with support from Harvath that Council enter into closed
session with Attorney Andy Mulder to discuss pending litigation. Motion carried
unanimously by roll call vote.
Motions by Hoexter with support from Bailey that Council enter out of closed session. Motion carried unanimously by roll call vote.

19. Adjournment
The meeting was adjourned at 9:20 p.m.

Respectfully submitted by:

Pam Aalderink, Recording Secretary

Approved by: ____________________________________________________________
Matt Balmer, Mayor

Certification of Minutes

I hereby certify that the attached is a true and correct copy of the minutes of a regular meeting of the City Council of the City of the Village of Douglas held on October 6, 2008. I further certify that the meeting was duly called and that a quorum was present.

________________________________________ __________________
Jean E. Neve, City Clerk Date