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1. Call to Order
The meeting was called to order at 7:00 p.m. by Mayor Balmer

2. Roll Call
Members Present: Bailey, Balmer, Harvath, Hoexter, Mayer, Moore, Waddell
Absent: None
Also Present: Manager Kowal and Clerk Neve

3. Pledge of Allegiance - Mayor

4. Changes/Additions/Deletions to Agenda
Additions: Item #8B-9 Michigan Court of Appeals Order RE: Rodriguez
Associates.
Item #8B-10 Road Repair Estimates from Ron Meyer Associates
RE: Fremont Street
Item#8B-11 Article Titled Tax Increment Financing: The Undoing
Of Pontiac
Item #6 Letter of Resignation from the DDA by Rob Goeke
Motion by Harvath with support from Waddell to approve the agenda as amended. Motion carried.

5. Approval of Minutes
A. Committee of the Whole Meeting of City Council of June 12, 2008
B. Regular Meeting of City Council of June 16, 2008
Motion by Waddell with support from Mayer to approve meeting minutes as presented. Motion carried.

6. Appointments /Resignations
A. Letter of Resignation from the DDA Board was received from Rob Goeke

7. Proclamations/Awards
None Scheduled

8. Public Communications (Limit of three minutes for comments regarding
agenda items)
A. Verbal:
No comments were heard.

B. Written:
1. Issue Advisory from the Michigan Municipal League RE: State
Budget Update
2. Letter from R.G. Poetsch dated June 25, 2008 RE: Summary of
Interurban Transit Authority Board Meeting of June 17, 2008
3. Summary of Permits Issued by Michigan Township Services - May 2008
4. Letter from State of Michigan Public Service Commission dated
June 18, 2008 RE: “Uniform Video Services Local Franchise Act”
5. PUBLIC NOTICE: City of the Village of Douglas RE: Nominating Petitions Now Available for City Councilpersons
Positions; Four (4) Positions to be Filled for Terms of Two (2)
Years Each
6. Minutes of the Saugatuck Fire District Regular Meeting of May
12 and Workshop Meeting of May 27, 2008 are Available Upon
Request in the Office of the City Clerk
7. PUBLIC NOTICE: Notice of Meeting Cancellation, Regular Meeting of the Police Commission Scheduled for Wednesday, July 9, 2008
8. Agenda of the City of the Village of Douglas Planning Commission of July 9, 2008
9. Michigan Court of Appeals Order RE: Rodriguez Associates
10. Road Repair Estimates from Ron Meyer Associates RE; Fremont
Street
11. Article Titled Tax Increment Financing: The Undoing of Pontiac
Written communications noted as received and filed.

9. Unfinished Business
None

10. New Business
A. Motion to Approve the Appointment of the Following Election Inspectors
for the August 5, 2008 Primary Election; Tarue Pullen, Dorothy Demerest,
Donna St. Andre, Kathleen Piggins, Walter Pattison, Louise Pattison,
Susie Wicks, Martha Hoexter, Linda Anderson, Alexa Urquhart, Suzanne
Dixon and Pam Aalderink
Motion by Harvath with support from Waddell to approve
appointment of election inspectors for the August 5th Primary Election.
Motion carried with Hoexter abstaining.

B. Motion to Adopt Resolution No. 47-2008 Approving a Letter of
Understanding with the Saugatuck Douglas Fireworks Fund Committee
for 2008
Motion by Hoexter with support from Bailey to approve adoption
of Resolution No. 47-2008. Motion carried unanimously by
roll call vote.
A discussion of fireworks permits and procedures was held. Tuesday,
July 8th Manager Kowal will hold a meeting with Mr. Rob Joon, Fire
Chief Blok, Police Chief Giles, and representatives from the City
of Saugatuck regarding fireworks displays.

C. Motion to Adopt Resolution No, 48-2008 Authorizing and Approving the
Creation of an Ad Hoc Kalamazoo Harbor Master Plan Committee
Kowal related Douglas has taken the lead in moving to create an Ad Hoc
Committee. There are still many decisions to be made.
Councilperson Bailey and Mayor Vettori, City of Saugatuck will be
meeting with Saugatuck Township to discuss Township participation
and answer questions.
Moore asked why this resolution does not include a provision for the
Committee to create by-laws.
Harvath added he would like to know more about the Townships role.
Bailey commented there is no question that the Township wants to
participate. All that we are asked to do tonight is approve the
creation of the Ad Hoc Committee.
Motion by Waddell with support from Hoexter to approve adoption of Resolution No. 48-2008. Motion carried.

11. Staff Reports
A. Building/Planning/Zoning/Enforcement
1. Letter from Ryan Kilpatrick, Planning & Zoning Consultant, to
Ms. Tara Walston, Roxie Girl, Inc., dated July 1, 2008 RE:
Alleged Violation of City Zoning Ordinance

2. Letter from City Attorney VanderVeen to Attorney Scott Smith,
Clark Hill, PLC, dated July 2, 2008 RE: Request for Hearing on
Notice of Zoning Violations; Early Childhood Development
Center/Educare Playground, Saugatuck Public Schools
A public hearing will be scheduled for the July 21st council
meeting.

12. Committee Reports
A. Planning Commission
Zoning rewrite is in discussion. Planning Commission will be asked to
wrap things up in three more meetings.

B. Community Recreation Advisory Board
Five-Year Recreation Plan is complete.

C. Kalamazoo Lake Sewer & Water Authority
No meeting was held. Manager Kowal related he feels it would be
appropriate for Moore to ask some questions regarding lift stations at the
next KLSWA Board meeting. Kowal would also like to have a map of the
utility system lines located within Douglas.

E. Park Improvement Ad Hoc Committee
A new park plan was received for review by the committee.

13. Council Comments
Hoexter remarked on the recent storm damage on Lakeshore Drive.
Waddell commented on the staff reports from Ryan Kilpatrick.
Moore also complimented Ryan on his reports/letters.
Harvath thanked the DPW and tree crews for the quick clean up of
storm damage.

14. Mayor’s Report/Comments
Balmer thanked and complimented Kowal for getting the tree service into town
so quickly to clean up storm damage.

15. Approval of Invoices
A. Consideration to Reaffirm Approval of Invoices dated 6/27/08 in the
amount of $66,891.65 and to Approve Invoices dated 7/3/08 in the
amount of $61,737.12
Motion by Hoexter with support from Bailey to approve invoices dated 6/27/08 and 7/3/08 totaling $128,628.77. Motion carried unanimously by roll call vote.
B. Consideration of Approval of Payroll for the Month Ended June 30, 2008
in the amount of $99,533.69
Motion by Waddell with support from Bailey to approve Payroll for month ended June 30, 2008. Motion carried unanimously by roll call vote.

16. Manager’s Report
A. A tentative agreement has been reached with the DPW Union members.
Labor Attorney Doug Callendar has left his firm for a position with Miller Canfield Paddock and Stone. Because of a conflict of interest he will not
be able to represent the City as labor attorney.

B. A workshop meeting will be set to discuss goals for the City Manager for
the next 12 months. Kowal will create a list and rate each in order of
importance.

17. Hear from the Audience (Limit three minutes for general comments)
1. Jacqueline Weston, Lakeshore Drive, thanked staff for the quick response
in cleaning up the damage from the July 2nd storm.
2. Dick Waskin, Saugatuck Township, related he is not pleased with the
direction on zoning and enforcement issues. Very emotional time for him
and feels he is being treated poorly by the City.
3. Katherine Casey, Union Street, thanked council for following and
enforcing ordinances.

18. Adjournment
The meeting was adjourned at 9:27 p.m.

Respectfully submitted by:

Jean E. Neve, CMC
Clerk

Approved by: ____________________________________________________________
Matt Balmer, Mayor

Certification of Minutes

I hereby certify that the attached is a true and correct copy of the minutes of a regular meeting of the City Council of the City of the Village of Douglas held on July 7, 2008. I further certify that the meeting was duly called and that a quorum was present.

________________________________________ __________________
Jean E. Neve, City Clerk Date